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cool -
DON'T - make promises to dancers, singers, participants about things that aren't 100%:(
DO - talk to "Powwow People" in your area....ask them about their suggestions for head staff....'cuz there are things that only "Powwow People" know....about MC's and Arena Directors and Singers....so get the low down on prospective head staff before you ask them to respresent your powwow;)
ALWAYS - try to raise money....like non-stop...you should be thinking about ways to raise money
SUGGESTION - don't charge admission....you want people to come to the powwow and enjoy themselves....it's an easy way to raise money...but try to get around it.
If you're the powwow chair - find out who the positive, reliable people in your group are and put them in the key positions
KEY POSITIONS:
REGISTRATION- in charge of registering dancers, tallying points (if ur a contest powwow), takes numbers at grand entry . . . you need somebody here who is organized, independent, that u trust....there is a lot of little details that go on w/ registration......u don't want somebody who will be chasing u around come powwow time w/ a million questions about how to run registration:)
MONEY ROOM - there should be a room (or something apart from the powwow) set up for money drops, you really need a trusworthy person here...that will be able to stick it out through the WHOLE powwow....he/she pretty much has to be in the money room the whole time.......'cuz it's a terrible thing when you need $200 in one dollar bills for tiny tot day pay and the Money Room person is nowhere to be found (happened to me:(.......it's funny now that i think about it.......i had the arena director pulling out his wallet....geeeee...lol)
VENDORS - Whoever is in charge of vendors should be the kind of person that can stick to his/her guns but who is also patient & kind. Powwow vendors can be demanding.....so your vendor chairperson should be able to say "NO"...but should also be the kind of person that can handle a hundred questions coming at them at once......you don't want a person that gets stressed out easily....because this is one of the most stressful positions...before, during, and after the powwow.
CONCESSIONS - i don't know if you're going to have only your groups concessions or let vendors take care of bringing the food....if you choose to run your own concession this will be one of the most stressful positions but also one of your best fund raisers (if it's handled right). Whoever is in this position should know how to run a kitchen (keep track of how much food goes out in one night, make shopping lists..) & should also be able to be NICE to volunteers that help you guys out in concessions and your customers....I ran concessions for a few years.....ummmmmm......it's fun but stressful....:D
hmmm.....let's see.....this is a long ole' post.......n' i gotta go to class...but ummm...there's still a couple more positions..but maybe somebody else will continue.
I guess i think about it in these terms: get your powwow date set, get the facility rented, get your host drums confirmed, get your head staff confirmed, figure out who will be in the key positions, be able to advertise your powwow AT LEAST 2 months in advance......alll this time be thinking about specials that you will have....categories and pay outs.....
get a good arena director that you trust...and work on a powwow schedule w/ him
other things to think about: dinner break activties (feeds vs. specials vs. aztec dancing:), grand entry times......and on and on and on.
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